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Procurement Overview
The Commission invites all interested and qualified parties to register as a potential vendor. A commodity list has been provided for you detailing the goods and services that may be purchased periodically for the maintenance and operation of Richmond International Airport. If a specific commodity is not listed, the commodity itself may be combined in a similar category, the commodity may not be required, or it is a commodity seldom purchased. The Commission, a political authority designated by the Commonwealth of Virginia, procures goods and services through the competitive process of Invitations to Bid (Bid), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Quotes (Quotes). A designated deadline (date and time) shall be provided for each opportunity.
The Procurement Department is responsible for competitively soliciting goods and services at reasonable costs consistent with the quality needed for the operation and maintenance of the Commission and its departments. All procurement procedures shall be conducted in a fair and impartial manner; all qualified vendors will have access to public business and no offeror will be arbitrarily or capriciously excluded. It is the intent of the Commission that competition be sought to the maximum feasible degree, that procurement procedures involve openness and administrative efficiency.
Solicitations in the form of Bids, RFP's and RFQ's are advertised in local Richmond newspaper(s), www.flyrichmond.com Business Opportunities section, and on the Capital Region Airport Commision's public notices board. Some specialized solicitations may also appear in professional journals, trade magazines or other media to encourage competition. Some solicitations may have a Pre-Proposal Conference, Pre-Bid Meeting, or Site-Visit scheduled whenever it is deemed beneficial. The solicitation will specify whether a conference, meeting or site-visit is a mandatory requirement or optional. If mandatory, only those firms or individuals in attendance shall be eligible to submit a solicitation response for award consideration; all others not represented at the meeting or visit shall forfeit any and all rights in submitting a response and shall be dropped from future notifications concerning that particular solicitation. All qualified vendors are encouraged to attend meetings and participate in all solicitations.
Some solicitations may require a Performance and Payment Bond and/or Bid or Proposal Bond. Information concerning bonding requirements will be specified in each solicitation. Late solicitation responses, of any kind, will not be accepted after the specified deadline. This system shall block, deny, or otherwise reject any late submissions. Responses mailed, sent by third-party carrier or hand delivered after the deadline will be rejected and returned to the sender unopened. The Commission shall not be responsible for late, lost, misdirected or failed transmissions on the part of third-party carriers, fax or e-mail systems or providers. The vendor shall have the sole responsibility to submit the solicitation response by the designated date, time and location as specified in the official solicitation document.
Solicitations, such as RFP's and RFQ's, which require detailed evaluation, may result in a shortlist of vendors being selected for consideration. A shortlist will consist of the highest ranking companies based on the evaluation of the responses provided. The Commission reserves the right to contact, interview or require presentations from these firms. The Commission will again evaluate the short-listed vendors for award consideration.
Award information shall be provided to all firms submitting a solicitation response. In addition, information will be posted on the Business Opportunities web site and the Capital Region Airport Commission's public notices board.
Special Notices may also be posted to the web site.
By using the site, vendors are responsible for maintaining accurate company and user data. Inaccurate or erroneous information could hinder or prevent vendor from receiving notification of an opportunity.
For additional information or questions concerning business opportunities or Procurement with the Commission, please e-mail procurement@flyrichmond.com. For web site assistance, please refer to the help text.
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